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Productivity App Hacks – Inbox Zero on Mobile and Web App

Productivity App Hacks on IQTELL
wrote this on June 3, 2013
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My colleague, Sahaf, always pushes everyone into trying Inbox Zero.  As he likes to say, once you do, you’ll never go back to the days of having 100’s (if not 1000’s) of emails in your inbox.  He is that emphatic about it.  After being pushed into it, I have to agree; it’s very addicting!

Many of us keep email in our inbox because we either (a) like to keep things (and this may be in our home as well); or (b) don’t have a trusted system of processing our emails; or (c) both.

Many people confuse Inbox Zero with doing everything.  That is not correct.  We recommend processing email per GTD®: read once, make a decision, and place it into the proper GTD bucket: (Actions, Projects, Someday, Tickler, or Reference).  Enough with the classroom theory – let’s talk Real World.

Mobile Productivity Apps

We will release Email Integration on our mobile apps.   This will be an awesome feature.  Until then, you can process your email by using our Email Gateway.

As you read an email, just forward it to your IQTELL email gateway address (  It’s pretty powerful, you can create entries in any IQTELL list (actions, projects, etc.), you can set context, due dates…even attach files to your IQTELL entry.

In case you don’t have our mobile apps, here you go: iOS & Android 

Web Productivity App

If you created your account on the mobile app, be sure to log into the IQTELL Web App.

The IQTELL Web App already supports email integration, so you can sync all your email accounts into IQTELL.  As you read your emails you can easily use our shortcuts or drag & drop to process your email.  Be sure to archive (Gmail) or move emails to an “archive” or “processed” once done.

Check out our Inbox Zero video and make sure you share the love :)

* GTD® is a registered trademark of the David Allen Company. IQTELL is not affiliated with the David Allen Company.

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I live and breath productivity. I'd like to invite you to check our Productivity App! In addition to the app, you'll join our productivity community and receive support from a team of productivity experts who love what they do! You can contact us on Google+ or on Twitter if you have any questions. As an FYI, we recently released an amazing feature that helps to process your emails quickly and effectively - we call it EZ Email processing.

6 responses to “Productivity App Hacks – Inbox Zero on Mobile and Web App”

  1. English Atkins says:

    Email integration with the mobile app is a must-have for true GTD efficiency. Can’t wait! Glad to hear it’s coming soon. Being able to access the email link within the project or task will be a huge help. In the meantime, thanks for the hack to create projects/tasks on the go.

  2. Fiona says:

    I soooo agree with Inbox Zero – I spent the weekend getting my email into actions, projects, archived etc and love the white screen – no more 100s of emails giving me that undone feeling. I know where to find my stuff and actions are recorded. Am totally addicted to Inbox Zero. Love IQtell.

  3. Rocky says:

    I would like to suggest a third category of people who can never achieve inbox zero: those who are both a and b, (like to save things and don’t have a great system like IQTell in place), are always running from action to action, and checking emails on their phones. For this category of individuals, IQTell seems like a dream come true (especially with the app), but how will they ever carve out the time to set up the new system? I would love to read more about this learning curve on your productivity blog.

    • Team IQTELL says:

      Rocky – you raise a great point. I’ll pass along a great tip from Sahaf. Most of us have tons of emails in our inbox, it’s daunting to process 1000+ emails. What’s the solution. In most cases, you are keeping those email around “Just In case”. We recommend moving all emails which are older than 10 days into your Archive (or Processed ) email folder. Now you will have a manageable amount of emails to process. Now just make sure that you stay on top of Inbox Zero.

      If you ever need those older emails, you can always get to them…

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