A few days ago we released a major update and our inboxes are overflowing with emails!
Our fans, users, and a substantial amount of newcomers told us that they want to test the app during the weekend and the result was a large amount of emails waiting for us on Monday morning with inquiries and beta requests.
Since we’re quite the productivity buffs here in IQTELL, we decided to roll up our sleeves and declare this week as IQTELL’s “Save your inbox week!”… While we’re answering all your emails, we decided to share with you our favorite email processing tips and tricks to help you think outside the inbox!
#1 Process your inbox no more than 3 times a day to achieve inbox zero zen
Opening your inbox more than a few times a day is such a waste of time. While working on actions and projects, you need to keep momentum. Checking, responding and processing your email every 5 minutes is a momentum and productivity killer!
Block out 10-30 minutes every session depending on how “popular” you are. Remember you goal is not to do everything relating to the emails, it’s just to process it. We are big fans of David Allen Getting Things Done methodology. So we drag & drop our emails to the relevant actions, projects, someday, and tickler folders.
#2 Work without distraction in one place
Link all your email accounts together so you are not hopping and checking multiple email accounts. Imagine doing Step #1 in 4 different email accounts, it’s a nightmare, even if your job title is “Professional Email Checker”.
#3 Once you open an email, close it
You already opened that email to take a look inside out of curiosity, so why mark it again as Unread? Won’t it be easier to just process that email and get it out of the way?
#4 Swallow that frog
Tackle the more complicated items early in the day when it is easier to focus. Leave the simple and mundane tasks till the end of the day.
#5 Clear all the social services clutter with folders and notification control!
There’s a cool app I use called notification control, it cleans your entire inbox from notification messages sent from various social media services and keeps you focused on the task at hand.
If you still want to keep your social notifications, work with folders, tags and labels to filter the emails you do want to work on.
#6 The most important one – Be happy!
You are more focused, creative and productive when you’re happy, all the more reason to be happy about what you do…So be a Hero, save that inbox!