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Managing business paperwork, equipment and properties with IQTELL

Managing business stuff
wrote this on July 29, 2011 / no comments

 

Business management solutions… I know that this isn’t the sexiest topic in the world, but I think it’s an important one to cover.

There are many, often invisible things that a business owner must keep track of in order to run their business. Often times, information about these things are filed away in drawers and cabinets, only to be looked at when they’re needed. But, how many times have you needed something only to discover you have no idea where it is?

With IQTELL’s Quick Search feature and the built-in My Stuff and Accounts apps, you never have to waste time hunting through piles of paperwork in order to find the documentation you’re looking for.

#1 Properties – Most businesses have a physical location – a building, an office, a suite, the spare bedroom upstairs – that has a lot of related paperwork. Upload all of your property related documents, such as your lease, deed and insurance information to your “Properties” folder. You’ll be able to easily access information whether you are filing an insurance claim, contacting your realtor or preparing your taxes.

Equipment and Properties

#2 Equipment – Nearly every piece of electronic equipment, appliance and vehicle comes with some sort of manufacturer’s warranty and user manual, and most of those are available for download from the manufacturer’s website (as PDF files). Eliminate the need to keep countless booklets piled in drawers. Instead, attach these documents to your equipment entries in your “Equipment” folder.

For example, create an entry for the batch of new computers you purchased for your business. Link the manuals and warranty files from the manufacturer’s website to this entry. Also, attach the extended warranty information that you purchased so that you have all the relevant documents in one place. Finally, include the purchase price of this equipment so that you can keep track of their depreciating values for accounting purposes.

#3 Accounts – How many accounts do you have? Think about it for a minute. There are your bank accounts, credit card accounts, vendor accounts, delivery accounts, payroll accounts, utility accounts and I’m sure many more. How much time have you wasted trying to log in to access one account online, only to realize you don’t remember the proper login credentials? Ever lock yourself out of your own account after three failed log in attempts? I have, and it’s more than a little frustrating.

Forget about memorizing that information and keep track of it all in your Accounts app in IQTELL. You can link and access the website directly from IQTELL, and your user ID and password information will be in encrypted fields for added security.

Manage your businees accounts with IQTELL

How do YOU keep track of all your business-related stuff? Leave a comment below and tell us how you’d use IQTELL to make your life a little bit simpler.

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